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Implementation & Monitoring (3) Minimum Quality Standards Checklist

Before proceeding, please read the introduction and ensure you have completed the e-learning course for the SP.

This is an article that outlines the Sustainablity Platform Minimum Quality Standards for the Implementation & Monitoring Phase. At the end of this article, you will find all the tools that will help you successfully complete this stage. 

The Sustainablity Platform Minimum Quality Standards Checklist consists of 3 phases:

  1. Assessment
  2. Design and Planning
  3. Implementation and Monitoring

N.B You are able to download an editable PDF of the Checklist at the end of this page, it is recommended that you do this, so you are able to write your planned actions to achieve the minimum standards. 

Should you require further support with the SP, please contact najwa.kallas@redcross.se

Implementation & Monitoring – Ask the questions in the checklist as you review the National Society’s plans/ToR for the needs assessment

Implementation & Monitoring

Quality Standard

Item Checklist

Action to Meet the Standard

Links, Templates, and Resources (available at the end of the page)
1. Participation and information
People and communities participate in a meaningful way throughout the project cycle and participate in
decision-making processes. They are regularly informed and consulted about Movement principles, behavior, plans and activities, how to provide feedback & complaints; and capacitated to recognize environmental impacts.
X
Check this box when ALL the items are  complete

Is the community regularly
engaged/informed about:
1. Movement principles and values?
2. Project objectives plans and activities?
3. How to provide feedback?
4. How to participate in decision-making
processes?

Discuss issues of information and participation with the
National Society. Argue why it is important to include this in project implementation.

Ask your CEA advisor for
advice and arguments.

CEA TOOL 6 - Checklist info
for communities
2. Feedback
Complaints and feedback are included as a core part of monitoring activities
and are registered and responded to, closing the feedback loop within agreed response times. The system is reviewed and revised as necessary.
X
Check this box when ALL the items are complete
  • Is the complaints and feedback
    system activated, communicated and
    accessible to the whole community
    without discrimination
  • Are complaints and feedback
    regularly registered and responded to?
  • Is there a system to handle sensitive feedback and complaints in place, well communicated to the community?
 Discuss with the national
society why it is important to collect and respond to feedback and complaints.
Contact your CEA advisor for support setting up a feedback and complaints system.		 CEA Tool 15- Feedback
starter kit

3. Score Gender/DAPS Marker

As part of regular monitoring, review and update the Gender Marker Tool. The DAPS (Dignity, access, participation and safety) checklists for the relevant sector is used in monitoring. 
X
Check this box when ALL the items are complete
  • Do project activities address the specific needs, protection risks, vulnerabilities and priorities of girls, boys, women, and men of different backgrounds, including persons with disabilities?
  • Are affected girls, boys, women, and men of different backgrounds involved in the implementation and monitoring of the operation?
 Reach out to your PGI advisor if you need support with arguments.
Use the sectoral DAPS Self-assessment tool to address the gaps and improve the activities, discuss the needed adjustment with the project team, and reach out to your PGI advisor for additional support

Gender Marker Template PGI in Emergencies Minimum
Standards

 
4. Referral pathways
The referral mechanism is ensuring safe, appropriate and confidential protection referrals internally and
externally. The mechanism is revised as necessary.
X
Check this box when the item is complete
  • Is the referral mechanism ensuring
    safe, appropriate, and confidential
    protection referrals internally and
    externally?

If the referral pathways do not function/exist reach out to your PGI advisor to discuss possible solutions.

 

PGI tool - safe referral mechanisms - short version
(Danish RC)
5. Indicator tracking
Indicator progress is routinely tracked
and documented, in accordance with the M&E plan. People and communities validate the findings of the monitoring and are consulted on any project adjustment. 
X
Check this box when ALL items are complete
  • Are Indicator progress routinely tracked and documented, in accordance with the M&E plan?
  • Does the project collect and analyses sex Age Disability disaggregated data?
  • Does people and communities validate the findings of the monitoring and are consulted on any project adjustment?

Discuss with the national
society why it is important to track and document indicator progress in accordance with the
M&E plan.
Reach out to your MEAL
advisor if you need support.

 Monitoring and
Evaluation Plan

Annex 6 Indicator Tracking Table

CEA TOOL 19.
Communications methods matrix

6. Adaptive Project Management
Project plans and budgets are revised as necessary based on monitoring findings, community feedback and changes to the context. All changes
are well documented.
X
Check this box when the item is  complete
  • Are monitoring findings, community feedback and changes to the context followed up by a project management decision on if and how to adapt implementation? 

Discuss adaptive management benefits with the NS, encouraging changes to the project plan when necessary.

Reach out to your MEAL
advisor if you need support

Monitoring and Evaluation Plan

Indicator Tracking Table

(See PUFF PMER methods, Funding proposal package
2022:)

7. Annual Progress Review
Participatory Annual Progress Reviews are done and recommended actions are directly addressed in project implementation.
X
Check this box when the item is  complete
  • Are participatory Annual Progress
    Reviews and recommended actions
    directly addressed in project
    implementation?

Discuss with the project team and the national society why it is important to conduct annual progress reviews. Try to do the review when it is most useful to guide project management, for example before a new phase of  the project.

Annual Progress Review guideline to be developed

8. Evaluation Management Response
Management responses are developed by SRC and NS and other partners for all evaluations and reviews.
Recommendations and corrective actions are recorded and followed up
in SRC Country Cooperation Plans. (Mid-term reviews are done for projects longer than 24 months; and
evaluations are made at the end of each project cycle).
X
Check this box when ALL the items are complete
  • Are management responses developed by SRC and NS and other partners for all evaluations and reviews?
  • Are recommendations and corrective actions recorded and followed up in SRC Country Cooperation Plans?

Discuss with the project team and the national society why it is important to develop management response to evaluations.
Discuss with the project team why it is important to document and follow up recommendations and corrective actions in SRC

Country Cooperation Plans.
Reach out to your MEAL
advisor if you need support

Management Response Template 

(See PMER Methods 3.2)